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New NIH Training Grant (T32) Tables Answers to Frequently Asked Questions


General Questions

Q. How does NIH measure past number of years?

A. For most competing renewal applications, your grant was renewed during its -05, -10, -15, -20, -25, -30, etc. The PI should be going back 10 or 15 years, depending on the table, from the year that the PI is submitting their renewal application.

Q. Are new Forms-D application forms required for the May 2016 T32 applications?

A. Yes. Please read NIH Notice NOT-OD-16-004 Phase 2: Completes the implementation with the introduction of new (FORMS-D) forms and instructions and will impact due dates on or after May 25, 2016.

Q. When will Forms-D instructions be released?

A. By March 25, 2016, NOT-OD-16-004.

Q. When will the new SF424 that impacts these new tables (May 25, 2016, and beyond) be released?

A. See NIH Notice NOT-OD-16-004. By March 25, 2016, new application guides to be used with FORMS-D application forms for due dates on or after May 25, 2016, will be provided.

Q. Does “trainee” refer to a person appointed to the T32, or does it refer to all TGE students in the program?

A. “Trainee” may refer to both predoctoral and postdoctoral individuals, regardless of their source of support. For example, Table 2 should include information about ALL previous trainees of the participating faculty members over the previous 10 years. Trainee also refers more specifically to individuals appointed to a particular training program. It is important to distinguish trainees currently or previously appointed to the grant (i.e., as used in Part I of Tables 8A, 8B, 8C) from those “trainees clearly associated with the training program” (i.e., as used in Part II of Tables 8A, 8B, 8C). “Clearly associated” students and postdocs are those with a training experience identical to those appointed to this grant, but who are supported by other NIH or HHS awards (e.g., fellowships or research grants).

Training grant eligible (TGE) trainees refers only to U.S citizens, non-citizen nationals and permanent residents eligible for Kirschstein-NRSA support. More restrictive eligibility requirements may be applied by the described training program (e.g., based on GPA); however, the data must be reported using the NRSA definition.

Q. How are predoctorals in dual degree programs (i.e. MSTP) who are no longer in mentor’s lab, but have not graduated, reported?

A. They would be listed in Table 8A with the degree that has been completed, if applicable, and with the notation they are still in training.

Q. Is there a notice or publication addressing scientific rigor and transparency?

A. The rigor and transparency policy applies to most research grant and mentored career development award applications submitted for the January 25, 2016, due date and beyond. Specific exceptions are listed in the research (NOT-OD-16-011) and career development (Ks except K12 and KL2; (NOT-OD-16-012) notices.

Implementation of the rigor and transparency policy for institutional training grants (Ts), institutional career development grants (K12 and KL2), and individual fellowships (Fs) will occur as early as Fiscal Year 2017 (see NOT-OD-16-034). Applications will be expected to include plans for training in rigor and transparency at that time. Details will be provided well ahead of due dates for implementation.

Funding opportunity announcements for which rigor and transparency should be addressed explicitly will include specific review language for rigor and transparency. See the FAQs.

Q. How should one define “clearly associated” with the program, both for predoctoral students and postdoctoral fellows?

A. “Clearly associated” students can be either TGE or Non-TGE. They must be current students who have the same training experience and they must have been or currently are funded by another HHS or NIH mechanism (fellowship, R01, etc.—even for a short time). Note: postdoctoral fellows are not to be listed in NIGMS predoctoral grant applications.

Q. Would students supported by a university fellowship or an NSF fellowship (or mentor’s research grant) not be considered “clearly associated”?

A. No, these are not NIH or HHS awards.

Q. What are the criteria or parameters to define “research-related careers” other than what is provided in the table instructions?

A. Research-related activities are defined as any activity which involves the design of experiments, development of protocols, collection and interpretation of data, review or administration of original research, providing scientific direction, guidance to research, and analytic or other technical activities conducted in direct support of research and they may qualify if a doctorate degree or relevant research experience is a prerequisite for the activity. Such activity may take place in agencies such as NIH, the Food and Drug Administration, or the National Science Foundation, or in a commercial setting including biotechnology or pharmaceutical companies. Get more details.

Q. If the program is a mix of pre- and postdoc slots, does one complete both Tables 5A and 5B, and Tables 6A and 6B?

A. NIGMS does not support combined predoctoral and postdoctoral training programs.


Biosketch

Q. Do T32s require personal statements?

A. Personal statements are required for the program director(s) and all key personal.

Q. Can peer reviewed and non-peer reviewed publications and research products be included in the biosketch?

A. Up to four peer reviewed or other research products may be included. Publications can include both peer reviewed and non-peer reviewed.

Q. Where should pending support be included in the biosketch?

A. Pending support should not be included. The Biosketch Research Support (section D) includes only ongoing and completed research projects for the past 3 years (federal or non-federal).

Q. How far back should research support be reported?

A. Research support should be reported as far back as 3 years.

Q. What types of support should be included in the new biosketch?

A. Ongoing and completed research support should be included in the new biosketch.


xTRACT

Q. What are some of the general xTRACT informational resource links?

A. See the video for xTRACT and the video for xTRACT for RPPR.

Q. Is data transferred from existing databases into xTRACT? If so, what is the format for the transfers (e.g. Excel)?

A. For institutions that have internal databases, xTRACT has now introduced an upload option for faculty research support. CareerTrac data can now be imported into xTRACT. Additional upload options are planned and will be introduced in the coming months.

Q. How can one convert the xTRACT table to Excel?

A. The xTRACT table cannot be converted to Excel.

Q. Can xTRACT information be accessed after submission?

A. Yes, through the xTRACT module in eRA Commons.

Q. Where in the RPPR does one provide the link for tables in xTRACT?

A. See the xTRACT for RPPR video. Currently, xTRACT creates a final .pdf document once all the information is complete. Attach that to the RPPR.

Q. Will all the data be stored in xTRACT after submission?

A. Yes, all data entered in xTRACT will be stored for future use.

Q. Can trainee data pre-populate the appropriate tables from stored data in xTRACT?

A. Yes, stored data will pre-populate the tables.

Q. Will trainee data stored in xTRACT for one training grant be available for another training grant that includes the same trainee?

A. Not yet. Trainee data stored in xTRACT will eventually be able to be copied into the research training dataset for another training grant within a given institution.

Q. How long is data for a trainee stored?

A. Because xTRACT is currently in a pilot phase, NIH has not yet made a final decision about how long data will be stored, but the current expectation is that data will be stored long term.

Q. For trainee funding data, what is the mechanism to correct pre-populated funding data if they are inaccurate?

A. Inaccuracies in appointment data should be corrected within xTRAIN. For other inaccuracies, contact the eRA Service Desk.

Q. If a faculty member is no longer a participating faculty member for a training program, are the publications of all trainees of that faculty member deleted/absent from Table 5 (pubs), even if that trainee is still in the program?

A. Yes.

Q. In opening a training grant for a PI (as delegate), multiple identical entries are listed. What distinguishes the entries on the list from each other? How should one select which entry to work on? (Is it necessary to save the others?)

A. Contact the eRA Service Desk:
Toll-free: 1-866-504-9552
Tel: 301-402-7469
Hours: Monday through Friday, 7 a.m. to 8 p.m. Eastern Time (closed on federal holidays)
If you need immediate help (i.e. you are within 2 days of a deadline or in the event of a security emergency), call the Service Desk rather than submitting a web ticket. Note that the Service Desk's busiest hours are between 10 a.m. and 3 p.m. ET.
https://era.nih.gov

Q. Does the RPPR for November 2016 only require those students currently appointed to the training grant?

A. “Clearly associated students” also will need to be included in Table 8A, Part II.


Progress Report

Q. Are there new requirements for reports on trainees for progress report part of competing renewal applications?

A. Part II of Table 8A is a new reporting requirement. Users should initially report only current “clearly associated” students. Then, in each subsequent year, they should continue to add new entrants and provide updated information about current and past clearly associated students until 15 years of data have been completed.

Q. What tables and parts are required for RPPR?

A. Table 8A Parts I, II and IV are now required for RPPRs.


Table 1: Census of Participating Departments and Interdepartmental Programs

Q. If a graduate program T32 is cross departmental, does one list just the program in column 1 or each department that is involved in the graduate program along with the graduate program?

A. List each department participating in the T32 program. If the graduate program is comprised of six departments but only four participate in the T32, then just list those four. If all the departments in the graduate program participate in the T32 program, then all of them need to be listed.

Q. If a postdoctoral fellow is paid through one department, but is being mentored by someone from a different department, which department is listed as the attributer?

A. An individual postdoctoral fellow can only be claimed by one department on the tables. The departments would have to agree on who is the attributer.

Q. If you only have a predoctoral T32 should you report zero amounts on Table 1, Part II?

A. No, you should be listing the number of postdoctoral fellows that are in these departments, interdisciplinary units, or programs. Even if the answer is zero postdocs, Part II should be filled out (and vice versa for a postdoc T32–Part I should be filled out).


Table 2: Participating Faculty Members

Q. Should mentees from foreign institutions be included in the count for Table 2?

A. No.


Table 3: Federal Institutional Research Training Grants and Related Support Available to Participating Faculty Members

Q. Are only NIH grants included in Table 3?

A. No, all federal training grants should be included (not just NIH).


Table 4: Research Support of Participating Faculty Members

Q. Does Table 4 only include active support?

A. Yes.

Q. If you are in a no cost extension year, do you list 0 or do you list the amount of funds carried forward?

A. If an award is in a no cost extension, you may list the amount of direct cost funds that are remaining in the grant award.

Q. For current year direct costs, does “the average grant support” refer to a weighted average?

A. No, it is not a weighted average. The average reported here should be the sum of the current year direct costs divided by the total number of participating faculty.

Q. Should PI and co-PI funding be included for participating faculty?

A. If a faculty member is co-PI of a multi-PI award, he or she can be listed but otherwise the answer is no.


Tables 5A and 5B: Publications of Those in Training: Predoctoral & Postdoctoral

Q. For Tables 5A and 5B, are PMCID numbers required?

A. No, PMCIDs do not have to be included in Table 5 for competing renewal applications. If an award is to be made, the PI will submit their My NCBI report for their student publications.
See NIH NOT OD-16-004—requirement to report PMC information on publications that arose from work conducted by the trainee while supported by the training grant will be moved to the Just-in-Time process.

Q. Publication entries are now organized by participating faculty member. There are occasions when a former faculty member is no longer a participating faculty member of a training program (e.g. left university, withdrew from the program), but a trainee of that faculty mentor is still in the program. Is there a mechanism to include the publications of the trainee in Table 5 even though the faculty mentor is no longer listed as participating faculty?

A. Former faculty and their trainees generally are not included on Table 5.

Q. If one is submitting a renewal application, should one only report on trainees actually appointed to the T32 grant and NOT all eligible trainees of the training faculty? For example, if one has >30 training faculty, but only three T32 slots per year, then only three trainees should be included.

A. Publications by a trainee are now associated with their specific faculty mentor. For new applications, for each participating faculty—publications for TGE students eligible for the new T32 past 10 years and all current trainees. For renewals—for each participating faculty—all current trainees and those appointed to the grant over the last 10 years (only those IN the program).

Q. For renewals, do tables 5A and 5B cover T32 trainees for each participating faculty member?

A. For each participating faculty member in a renewal/revision application, list the publications of T32 trainees appointed to this training grant, including all current trainees and those appointed to this grant for up to the past 10 years.

Q. How many years of training is one considered to be a “new entrant” when reporting 0 publications for a predoctoral or postdoctoral trainee?

A. For their first 2 years, trainees could be considered a “new entrant.”

Q. For MSTP trainee publications, many from the grant are just supported through medical school, so only 2-3 would be on the grant during “publishing years.” Can we include all trainees then?

A. For new applications: Include all participating faculty and their current predoctoral trainees who would have been eligible for appointment to this training grant as well as all of their eligible predoctoral trainees for the last 10 years.
For renewal applications: Include all current trainees and all those who were ever appointed to the grant over the last 10 years. This should include those in their “publishing years.”


Table 6A and 6B: Applicants, Entrants, and their Characteristics for the Past Five Years: Predoctoral and Postdoctoral

Q. For the characteristics (Part II) section of 6A/B, does each participating department need to complete? Or, is it only completed by the program submitting the application?

A. The first two columns are the mean GPA (and range) for all the department/programs listed in Part I. The last three columns are just for the entrants in the program defined by the information in Part I (columns 4, 5 and 6).

Q. Can part-time research be converted to fulltime equivalent?

A. See example in Table instructions for Part II - Mean Months of Prior, Full-Time Research Experience (range). For each category of entrants, as defined in Part I, items 4-6, enter the mean number of months of prior, fulltime research experience and range. For many individuals, this value will reflect months of summer research experience or fulltime research experience following college. For those with part-time, academic-year research experience for academic credit, convert the part-time experience to fulltime for reporting here (e.g., 15 hours/week for 8 months = 3 months). Do not include labs associated with a course (e.g. organic chemistry course with lab).

Q. When computing the previous research experience for predoctoral trainees, is only undergraduate or also experience during a master's degree considered?

A. If the trainee completed a master’s prior to acceptance into the current graduate program, that research experience would be counted.

Q. How would you advise to report data categories for which data has not been previously collected by the institution?

A. Report the data as best you can. Explain in the text how you determine the current data as well as how you will collect the data in the future.

Q. For Table 6A, when training is provided to students who enter through one of several degree programs, should Table 6A include applicants to each of those programs or only students from those Ph.D. programs who apply for T32s?

A. Only programs and/or departments participating in the T32 program should be listed in Table 6A.

Q. For MSTPs that do not recruit from the general graduate student pool at the institution, how should one enter the information into Table 6A?

A. If the only eligible participating program is your M.D.-Ph.D. program, then just list that information. If you sometimes select MSTP candidates from the general medical school program (who then switch to the M.D.-Ph.D. program), then also list that information.

Q. For Table 6B, if postdocs are hired through human resources records or ad hoc by professors, how should the total applicant pool be determined and where should any explanations to the figure be included?

A. The applicant pool is the number who applied for those jobs. Summarize these data in the Program Plan (Trainee Candidate Section) of the Research Training Program Plan. Analyze the data in terms of the overall numbers of potential trainees, their credentials, characteristics and eligibility for support, and enrollment trends.

Q. For Table 6B, Part II, some trainees choose not to report disability and disabled information. For example, five of 10 did not self-report and the other five who did self-report indicated they are not disabled or disadvantaged. How would one report this information without skewing the summary?

A. If your students do not self-report their disabilities, then put 0 percent for the number.


Tables 8A, 8B and 8C: Program Outcomes: Predoctoral, Short-Term, & Postdoctoral

Q. For the May 25 renewal deadline, does one submit Part II on clearly associated students?

A. Yes. The information on clearly associated students that you include for your May 25 grant application is also required for your RPPR that is due on November 15.

Q. For Table 8A, how does a new submission report current trainees?

A. A new T32 application is only reporting information for Table 8A Part III, not Parts I and II.
In Part III (only for new applications and predoctoral renewal/revision applications requesting an expansion to predoctoral support), list sequentially all students graduating from the proposed program in the last 5 years who would have been eligible for appointment, if an NIH or other HHS training or related award were available (in most cases, these will be U.S. citizens or permanent residents). For each student, provide the information described in Part I, items 1-3 and 5-8, above. Summarize the data from Parts I-III (as applicable) in the Research Training Program Plan, either in the Program Plan Section or the Progress Report Section, as appropriate.

Q. For Table 8A, are program statistics for the class that entered in 2006, and only those students and no others included for a current RPPR?

A. No, program statistics are not based only on your class that entered in year 2006. For Table 8A, Part IV, your program statistics should be based on all T32 trainees who were supported on your T32 award from 10 years ago to the present.

Q. Do new T32 applicants only complete Part III of Table 8A?

A. New applicants do not fill in Table 8A Part I. New applicants could fill in Table 8A, Part II. These are students who are currently taking the proposed training program but currently have other NIH or HHS funding (even for a small portion of their training time). This can even include non-TGE students (but please identify them). If the proposed program is so new that it does not exist yet, then there would be no one in Part II.

New applicants must fill in Table 8A, Part III. Here, list students who graduated in the last 5 years but who would have been eligible (so only TGE students) for this T32, if it existed.

Q. For MSTPs, are Program Statistics for Table 8A, Part IV, completion of M.D.-Ph.D. or just Ph.D.?

A. Time to degree should be calculated as the period from enrollment in a doctoral degree program at the reporting institution to the conferral of a Ph.D. or, in case of dual degree program, both degrees.

For predoctoral training, the entering year is the first year that the trainee began graduate studies at the applicant institution, even if they did not become associated with the training program until later. Special notes may be needed to explain exceptions, such as trainees who move to an institution after several years of training at another institution.

For postdoctoral training, the entering year is the first year of postdoctoral research experience, excluding non-research clinical training.

Q. For Table 8A, Part I: Subsequent Grants, does one include subsequent grants i.e. F30, F31, etc., received after T32 funding ceased?

A. Yes, these fellowship awards should be included for grant support. Predoctoral fellowships should be included in the “Summary of Support During Training” column. Postdoctoral fellowships should appear in the “Subsequent Grants” column.

You should follow your students and those that you list as “clearly associated” during the time they are in grad school and afterward for a total of 15 years. The PI should be reporting research or fellowship awards they obtain as postdocs and as independent researchers.

Q. In Table 8A, part II, should only TGE students be included?

A. No, the “clearly associated” students can be either TGE or non TGE. See the related question under the General Questions section.

Q. In Table 8A, Part II, should "clearly associated” or "current students only" be included?

A. For the first NIGMS RPPR using the new Table 8A due November 15, 2016, PIs should list the names of “clearly associated” students that have identical experiences as your T32 supported students. You should be adding students to this list in each subsequent RPPR submitted until you have completed 15 years. At that time, you would remove the initial year (2016) information and replace it with students who fit this category in 2031. See FAQs Question E.3.

Q. How many years of data should be included on Part II of Table 8, Outcomes?

A. Because Part II of Table 8 is a completely new reporting requirement, users should initially report only current “clearly associated” students. Then in each subsequent year, they should continue to add new entrants and provide updated information about current and past clearly associated students until 15 years of data have been completed.

Q. For Table 8A, are foreign nationals with identical training, but paid by other DHHS funding, included in the reporting?

A. Students should have been or currently supported by other HHS (e.g., AHRQ) or NIH awards. The awards can be other training awards, research (e.g., R01) or fellowship (e.g., F30 or F31) awards.

Q. In the previous RPPR, Table 12 was uploaded in the report. Does one include the link for Table 8A /8C in the report—not the actual table?

A. As indicated in the RPPR Instruction Guide, Table 8 is uploaded as part of a PDF. For further information about how xTRACT information is developed into a RPPR, please view the XTRACT video.

Q. Can non-TGE eligible students be included in Tables 8A and 8C?

A. Table 8A, Part I, is for only students who were appointed to the T32 so this table should only be TGE students who were supported by this T32 award. Table 8A, Part II, may include non-TGE students if they were supported by NIH or other HHS grant awards.

This page last reviewed on August 17, 2016